NIACC Scheduling

Guest User Room Request (No Events Account)

When and Where

Setup Information

This page is only for users that DO NOT have a NIACC events account. If you have an account please login.

Event Details

Group Details

Other Information

Auditorium Terms and Conditions

Auditorium rental includes services of one (1) Audtorium Technician.  Other fees may apply for usage (i.e. rental of the Steinway piano).  Full day rehearsals for non-profit groups will be charged one-half of a day's rental fee.

Equipment
Labor

Facilities Terms and Conditions

[Insert facilities terms and conditions]
Equipment
Labor

Food Service Terms and Conditions

Thank you for your interest in hosting a catering event on the North Iowa Area Community College campus. NIACC offers a combination of attractive facilities and a talented catering staff to make your event very special. All food and beverages served on NIACC's campus will be provided by NIACC Food Service & Catering unless an exemption (Right of First Refusal) has been granted.  This is a per event process.

Bookings
NIACC must have a guarantee by 1:00 pm at least 4 business days prior to the event (not including the day of the event).  We will accept an increase in your guarantee in less than 4 business days prior to the event with the exception that we may not  be able to increase the quantity of every menu item, but we will serve a substitution.

You will be responsible for 100% of your guarantee or actual number of guests served, whichever is greater.  If a guarantee is not provided, your last estimate becomes your guarantee.  The guarantee is a firm committment by the client and will be strictly enforced.  We will require 14 days prior notice with the menu, as well as 14 days prior notice with an educated guess for the attendees.  We will require 14 days notice with the serving time; if the serving time changes, additional charges may occur.

"On Your Own" for Lunch
For all events that are "on your own" for lunch, NIACC must have a guest count not less than 24 hours before the day of the event.  For "on your own" events with 35 guests or more, and they plan on staying for lunch at NIACC, they will be required to eat from a limited menu.

Cancellations
A food cancellation charge of 40% will be assessed for any function that is cancelled within 48 hours of the scheduled event.  The cancellation fee covers expenses incurred in ordering perishable food items and labor that has already been scheduled.  Special order items or other expenses that are unable to be cancelled will be charged to the client.  If campus is closed due to weather conditions, Food Service is not available.

In the event that the performance of this agreement is subject to conditions beyond our control (i.e. acts of God, war, fire, weather disasters or any other emergency that would make it impossible to provide service for you), this contract may be terminated without penalty to either party and a written notice of such incident will be recorded.

Outside Event Coordinator Policies
We do require that outside event coordinators, decorators, caterers, etc. do not enter the kitchen facilities, give directions to NIACC staff members, change set-ups, or change anything that pertains to the menu or facilities setup.  Prior approval and all decisions in regard to the food are made by the Food Service Director or the person designated in charge; however, we do accept suggestions.

Food Allergies and Medical Concerns
Food Service does not prepare foods or take any responsibility for those with allergies or those who are allergic to certain ingredients and/or food types.  NIACC's kitchen is not a gluten free environment.  NIACC will do our best to accommodate your food needs.

Additional Information
NIACC Food Service & Catering is not available for Holidays, including Memoral and Labor Day weekends.  If a holiday falls on a Monday or Friday the weekend will also be considered a Holiday.

For catering events that exceed $1,000, the NIACC room fees will be waived.  All social parties are limited to a 4 hour time period.  If the client would like to extend the 4 hour limit, they may do so at a cost of $175 per hour.

The food prices reflected are current, but NIACC reserves the right to confirm pricing when your bill is finalized.  Prices are subject to change.

To be in line with catering industry standards, any food not consumed at the event cannot be removed and no credit will be given for unused food or under-attended events.  However, a credit will be given for unused, uncompromised bottled soda, water and juice.

NIACC Food Service & Catering cannot guarantee the quality of any food held more than 15 minutes past the arranged serving time.  With the standards of the Board of Health & Food Safety, all food items will be picked up from the event within 2 hours of the serving time.



Beverages
Desserts
Breakfast
Lunch or Dinner Selection
Salads
Snack Choices
Starches
Vegetables
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Thank you for your interest in hosting an event on the North Iowa Area Community College campus!  NIACC offers a combination of attractive facilities and a talented staff to make your event special. The primary facilities available for events are the NIACC Muse Norris Conference Center, Activity Center, and North Iowa Community Auditorium.  The availability of other NIACC campus facilities is based upon class schedules.  NIACC will attempt to accommodate your needs within our time and resource limitations.  Last minute changes by the customer may result in additional charges.  In order to keep events on schedule, NIACC appreciates everyone's cooperation in completing their activities within the alloted reservation time.  A contract will be required for all confirmed events on campus.  NIACC does reserve the right to cancel any reservation at any time for any reason.
 
Room Rates
Rates for on-campus rooms are for a full day (5 - 8 hours).  Any room reservation made for 1 - 4 hours will be one-half of the daily rate.  A $15.00 fee will be added for each additional hour over 8 hours.  Room rental fees are based on the length of time the facilities are tied up (and not available for other events) rather than the actual event time.  These fees pertain to non-contractual agreements.  Weekend rates apply to activities occurring from 4:15 pm Friday through Sunday evening.  The facility rental fees are waived for events where the catering charges are $1,000 or more.

Food Service & Catering
All food and beverages served on NIACC's campus will be provided by NIACC Food Service and Catering, unless an exemption (Right of First Refusal) has been granted by the NIACC Food Service Director or designee.  The approval or denial of Food Service will be based upon each event.  If food is permitted, NIACC will need your food order and guestimated attendance 2 weeks prior to your event.  The final headcount (expected attencance) should be given 4 business days prior to the date of your event.  If your group is small, you may consider having your participants go through the NIACC Food Court for their meal.  The guest count of the group and the eating time must be provided to NIACC not less than 48 hours before the day of the event.

Displays, Signs, & Decorations
Any materials attached to walls, floors, ceilings, or furnishings are not permitted. Glitter, sequins, and confetti are not permitted.
Latex balloons are not allowed due to common allergic reactions, but helium balloons are permitted (Mylar only).  All balloons must be removed by the end of the event or customer will be subject to additional charges.
Only flameless, LED, battery operated candles are permitted. All decorations brought into NIACC  must be removed at the conclusion of your event, unless prior arrangements have been made with staff.  Customer agrees to be responsible for any damage done to NIACC facilities and/or equipment, including but not limited to, damage or excessive clean-up made by florists, decorations, or outside agencies during set-up or tear-down. NIACC is not responsible for loss or damage to any property which you or your guests leave at NIACC or in the parking lot before, during, or after the use of the facilities.

Set-up Information
Seating and setup information must be submitted to NIACC no later than 14 days prior to your event.

Clean-Up
NIACC takes pride in its clean, well-maintained campus.  NIACC Facilities employees work diligently to keep it that way.  If you have an event on campus which will require a great deal of clean-up, you might follow the example of several past campus visitors and form your own clean-up committee.  If your event requires extensive clean-up, you will be charged for  this additional work to make our Facilities clean and inviting.

Media Equipment
Media equipment should be ordered when making your event request.  Changes in media orders can be made up to 7 days prior to your event.

Weather Cancellations
When NIACC campus is closed due to weather related conditions, all classes and events are cancelled, and Food Service is not available.

Payment Arrangements
You will receive a bill after the event for any room and/or food charges, as well as any other special charges you may incur.
Acceptable forms of payment include cash, check, and credit card (VISA or MasterCard).

Security
Customers will be responsible for arranging any security deemed necessary for their event by contacting the Mason City Police Department at 641-421-3636.

North Iowa Area Community College is committed to the policy that all persons shall have access to its programs, facilities, and employment without discrimination based upon race, religion, color, creed, sex (including pregnancy), sexual orientation, gender identity, national origin, marital status, age, disability (physical or mental), veteran status, or genetic information.